Insurance Audits
What are they Key Documents I need?
What Is an Insurance Audit?
Insurance audits are routine reviews completed by insurance companies to make sure your premium accurately reflects your business activity.
At the start of your policy, your premium is based on estimated payroll, revenue, or other rating factors. During the audit, the insurance company reviews your actual records to compare those estimates to your real numbers.
- If your actual amounts are lower than estimated, you may receive a REFUND.
- If your actual amounts are higher than estimated, you may PAY additional premium.
During the audit, businesses are typically asked to provide documents that verify payroll, revenue, subcontractor payments, and other relevant information.
Most frequently requested documents for an Insurance Audit
Insurance companies may request different records depending on the type of audit.
Keep Records Organized
Maintaining accurate records can help make your insurance audit smoother and reduce the chance of premium adjustments.
Common records to keep include:
- Payroll records (with job classes categorized separately)
- Tax forms – 941s, 1099s
- Financial Statements – Profit Loss, General Ledger
- Certificates of Insurance for EVERY sub contractor
- Subcontractor agreements
Having these documents ready can help ensure a more efficient and successful audit.
Workers’ Compensation Payroll Billing Program
A Payroll Billing Program, also known as Pay As You Go, can help make Workers’ Compensation premiums easier to manage.
This program connects your payroll company with your insurance carrier so payroll can be reported more accurately throughout the year. This may help reduce large differences between the premium you pay during the policy term and the final amount determined by your audit.
Benefits may include:
- More accurate premium payments
- Fewer surprises at audit time
- Easier tracking of payroll
- A smoother audit process
Please note: A Workers’ Compensation audit is still required, even if you are enrolled in a Pay As You Go program.
